how to apply for extenuating circumstances ucl

Its therefore important to apply as soon as possible before your deadline to ensure you can plan accordingly. You can find further details in UCL's Self-Certification Policy. those being submitted from the autumn of 2023) alongside a series of other reforms to the application process (namely the Personal Statement . You can find a guide to submitting your claim on Portico on the UCL website. Title, as well as the course number, course title, and the candidates name and year of study, should appear on the front outside cover. Extenuating Circumstances are circumstances which, Such circumstancesrarely occurand would normally be. If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please see, Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in the. Bereavement: You will be required to provide a death certificate. Four reasons our cafes, bars,shopsand gym feel different to those elsewhere: we put every penny of profit back into your community, were always better value than the high-street, were at the centre of your campus community, and we choose planet over profit. h{ks7_KRD3c\v'';cr$BZ^n`8Nk4V[zZ butler county election office phone number / . You will need to provide the additional evidence within four weeks of being contacted. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submitearlier. As a reminder, Brown is test optional for first-year students in the 2022-23 admission cycle. If you are not sure whether you should use Extenuating Circumstances. They will not normally be considered because where you have disclosed a disability, your department should already have put in place Reasonable Adjustments to support your studies. If you go down this route you will, however, need to provide some supporting evidence so that we can verify that your claim is sound (we need to be fair to all students and only grant extensions to those who really need them). After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application. What falls under extenuating circumstances? You are expected to make reasonable plans to take into account commonly occurring circumstances (such as transport or computer problems) even those which, on occasion, may have been unforeseeable and unpreventable. Students' Union UCL is an organisation that exists to make more happen. You are responsible for letting UCL know about any event that might affect your performance in assessments (exams or assignments) at the time that it takes place. Luckily, extenuating circumstances are there to support you during these situations. It is a charity with over 48,000 members. For further information on Extenuating Circumstances, please visit the UCL Academic Manual. Applying for an EC using self-certification. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. The IOE EC may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. Non-medical evidence can include existing documents, such as an appointment letter, crime report or court document, or it can be specifically written for you in a letter or statement. - To be clear, we are NOT asking for the ability to affiliate NEW RUMS clubs. Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) Your non-medical evidence should cover the following points: Disability and long term illness: Disability, including ongoing, long term illness and recurring and diagnosed illness would not usually be considered under the Extenuating Circumstances procedure, with the exception where there has been a particular worsening, serious episode or mental health crisis and documentary evidence can be provided. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ We offer our sincere sympathy and support to those impacted by natural disasters or other disruptions to the community. Your evidence will need to cover the full period for which you are requesting mitigation. endstream endobj 435 0 obj <>/Subtype/Form/Type/XObject>>stream Where students can self-certify, mitigation is limited to: Self-certified claims can be submittedno more than two weeks in advance of the affected assessments, and can only be submitted before an assessment takes place. If you have no supporting evidence, this year (partly as an acknowledgement of the continued impact of the pandemic) you may be able to self-certify for an extension twice during the academic year. exams) to the next assessment period. Wherever your curiosity takes you, whatever passion inspires you, youll find a home in our student-led groups. Any claims submitted after the assessment has started must be accompanied by evidence. We may be able to support you better through, Submit your EC application as soon as possible. If you're struggling with situations beyond your control, extenuating circumstances could help. You can only defer time-limited assessments (e.g. Students will not be entitled to their SoRA adjustment again on top of an EC extension. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. 419 0 obj <> endobj If you do not submit the requested evidence, your claim will normally be rejected. If your ECs are submitted late, your evidence should help to explain the delay. E.g. Course lecturers will advise you of the word limits and format to be followed in their individual course, but the normal format for presentation is as follows: Illustrations should be included within the text, to fit within the A4 format. Extensions will be granted from the original or last approved deadline, not the decision date (students should therefore continue to work on their assessment if they are able to while a decision is being made). If the request is accepted, the student may be granted an extension. Ifyou are still unhappy after the review, youcanappeal using the Student Complaints Procedure. and must cover the full period for which you are requestingmitigation. %%EOF If the illness of your relative has had a direct effect on you, such as an impact on your own health or mental wellbeing, you will also need to provide the appropriate medical evidence verifying the impact this has had onyoutoo. To download the form, and to see deadlines, log in to theExtenuation Informationpage (Sharepoint link). Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. Step 2: gather the relevant evidence for your application. We may be able to support you better through the wider Student Support Framework. HPpuVru0 We are not able to process ECs or respond to queries that are submtited by non-IOE students. For either route, it makes sense to get in touch as soon as possible. i) The marks for coursework received up to two working days after the published date and time will incur a 10 percentage point deduction in marks (but no lower than the pass mark); ii) The marks for coursework received more than two working days and up to five working days after the published date and time will receive no more than the pass mark (40% for UG modules, 50% for PGT modules); iii) Work submitted more than five working days after the published date and time but before the second week of the third term will receive a mark of zero but will be considered complete. /Tx BMC Disability and long term illness:Disability, including ongoing, long term illness and recurring and diagnosed mental illness would not usually be considered under the Extenuating Circumstances procedure,with the exception where there has been a particular worsening,serious episode or mental health crisis and documentary evidence can be provided. how to apply for extenuating circumstances ucl. EMC As a student, you are responsible for making known any circumstances which may affect your performance at assessment in good time so we can consider how to respond. Self-certified claims for extensions, deferrals and late submission can be submittedno more than two weeks in advance of the affectedassessments. Figures captions and table titles. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). If you have a medical condition that you think will impact your ability to perform in exams you can also apply for special examination arrangements. This could be: You may also have to attend an interview with the department to determine whether youre eligible for extenuating circumstances. Further information about the support available to you can be found on our Help and Advice pages. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ You need to ensure that your submission for extenuating circumstances is made within one week of the circumstance taking place. Short term illness / injury / hospitalisation: Medical certificate or letter from your doctor. HA 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: UCL have a Self-Certification Policy in place for the 2022/23 academic year. . Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. Ordinarily, if something prevents a student from submitting an assignment on time, they can apply for an EC to extend the deadline, up to two times during the year. Volunteering Awards Ceremony 2021: Your Definitive Guide! Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. For submitted coursework, where a maximum word count has been specified, the following procedure will apply: i) The length of coursework will be specified in terms of a word count or number of pages; ii) Assessed work should not exceed the prescribed length; iii) For work that exceeds a specified maximum length by less than 10% the mark will be reduced by five percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; iv) For work that exceeds a specified maximum length by 10% or more the mark will be reduced by ten percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; v) In the case of coursework that is submitted over length and is also late, the greater of the two penalties will still apply. endstream endobj 424 0 obj <>/Subtype/Form/Type/XObject>>stream . Youll still need to go through Portico as above, but we should be able to get back to you within a day or two to let you know the result. For any questions regarding extenuating circumstances, fee waivers and extensions, we encourage you to reach out to us directly by email or by phone at 401-863-2378. EMC If you are not eligible for self-certification, you will be asked toprovide supporting evidence. If you had a SoRA extension, please state the date after the SoRA extension was granted. You can find a guide to submitting your claim on Portico on the UCL website. All illustrations must be discussed in the text. If the student has a two-week EC extension approved the new deadline will be 22/5/23. UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. However, this may be accepted if there has been an acute flare up of a mental health or medical condition, related to exam stress, which can be documented with evidence from a doctor or other registeredmedicalpractitioner. However, you will need to explain why you didnt submit your EC on time. Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. SeeSection 2.7: Self-Certification. If you experience sickness or an unexpected personal issue during an exam you can use the EC process to request a deferral. You will need to explain on your submission why you were required to provide support to this person, and that there was nobody else available to provide support. mobility impairment, loss of concentration) and living in a universityenvironment, Current treatment and / or medication beingundertaken, Side effects of any treatments ormedication, In English - evidence in another language must be accompanied by a certified translation, Recent - produced within the last three months, Independent - evidence from relatives not accepted, even if they are professionally qualified, On letterheaded paper or stamped with an official stamp or seal, Cover the full period of time of the EC claim, The evidence provider's full name, role, organisation and signature, A description of the nature and severity of your circumstances, A professional evaluation of how the circumstance affects you, Precise dates of when the circumstance started and ended/is expected to end. There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. You can find further guidance on what your evidence should include in UCL's Academic Manual. It is worth noting upfront that this policy applies only to short-term, unexpected circumstances, and it only applies to summative assessments for individual courses. If your application is accepted, youll be notified of your new deadline or circumstances either by email, letter or in person. If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. where do you file a complaint against a hospital; failure to pay full time and attention va code; bones angela and hodgins in jail; mirabella svadobny salon dubnica nad vahom endstream endobj 443 0 obj <>/Subtype/Form/Type/XObject>>stream Where the deceased person is a close relative - partner, parent, child or sibling- then the death certificate alone willbesufficient. This could be: A doctor's note A copy of your medical record A copy of your prescription note A picture of your medication /Tx BMC If you have been affected by a death of someone other than one of the specified relatives,you will need to clarify your relationship to the deceased and the impact this has had upon you. From a casual class to captaining a competitive club, live an active lifestyle with us. If you can find evidence, its a good idea to apply for conventional ECs. Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in theSummary of Reasonable Adjustments(SoRA). This may affect the type of mitigation that is available to you. Source: Glenn Cartsens Peters/Unsplash. Sport is for everyone, and well help you find your level. Further information about the types of evidence which you might be able to use is available in Section 1.5: Providing Supporting Evidence. Such students do not need to submit a separate EC application as an extension will be automatically granted as per their SoRA.If a student who already has a SoRA extension in place needs additional time and the grounds for EC are met, they are able to apply for further extensions using this process. Self-certified ECs: No earlier than 2 weeks before the deadline. Etymology Is the claim supported by appropriate evidence? Letter from your doctor or medical practitioner). Both deadlines would be covered by the EC and would only count as one of your two self-certified opportunities (three if youre a postgrad). A list of references cited should be provided at the end of the paper, using the format described in classes for course GEOG1008 Writing and Analysis in Geography. You will need to provide information on each assessment you are applying for and provide a detailed explanation of your circumstances and how they have prevented you from submitting or negatively impacted your performance during the assessment. You cannot appeal against an academic or professional judgement that has been reached through due process by an Extenuating Circumstances Panel. endstream endobj 432 0 obj <>/ProcSet[/PDF]>>>>stream Volunteering and UCL Academic Departments, Volunteering Service Student Led Projects Registration Form, Dissertation/research project extensions up to two weeks, Deferral without Tuition to the next normal occasion (typically the Late Summer Assessment Period) for controlled condition exams, Extension of 2 hours per 24-hour period for take-home papers (including 24-hour assessments), Deferral without Tuition to the next normal occasion (timing determined by the department) for quizzes and in-class tests, Deferral without Tuition (timing determined by the department) for practical exams, Name of the health condition orimpairment, Period of time that you have been seeing the practitioner for this condition /impairment, Length of time that the practitioner expects the condition / impairment tolast, Main symptoms of this condition which could impact on studies (e.g. Coursework and project submissions dates are all available on the Moodle pages for each module. You can submit a self-certified EC to cover any assessments (including exams) falling within that period. Back-to-back self-certified ECs are not allowed. You can find the full enhanced Extenuating Circumstances procedure here. Take a look in your student handbook to find the extenuating circumstance procedure. PREPARE. If you are granted an extension for any piece of coursework, you should still be able to upload your document to TurnItIn via Moodle and it must be submitted by 12pm (noon) on the new deadline. serious illness, family bereavement, etc) which prevent you from meeting the requirements of your programme. If you are too unwell to take an exam, you can follow the same route as above, including self-certification if that is still available (e.g., if you have not already self-certified twice), to apply for Deferred Assessment. Please be advised that all photographs of positive Covid-19 tests MUST have your student ID in the photograph and also have the date clearly visible on a phone or a laptop. Short-term Illness and Other Extenuating Circumstances, Check whether your circumstances are covered. All other EC claims should be submitted as soon as possible, and no more than one week (five working days) after the first affected assessment. Unless instructions for the assignment explicitly state otherwise, blocks of prose placed in boxes, whether labelled as textboxes, figures or tables, must be included in the word count, Footnotes, but only when used to reference primary source material. EMC However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panelreview their decision. Were here to give you support when you need us, care about the things you care about, and fight for you when need someone in your corner. No. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT Processing time will depend on the institutions policy, but its usually between one and five working days. We live by four promises. %PDF-1.6 % endstream endobj 420 0 obj <>/Metadata 41 0 R/Names 476 0 R/PageLayout/OneColumn/Pages 417 0 R/StructTreeRoot 84 0 R/Type/Catalog>> endobj 421 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 422 0 obj <>/Subtype/Form/Type/XObject>>stream You can get advice on your circumstances from your Departmental Tutor ortheAdviceService. You can find a guide to submitting your claim on Portico on the UCL website. Students are strongly advised to notify the department in advance if Extenuating Circumstances are likely to prevent them from meeting a coursework submission deadline. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. It can be unwise to request extensions because there is often a knock-on effect that means youll end up deferring the stress and bunching up deadlines. Appendices of statistical data, etc., may be used, but tables or figures should normally be placed within the text. This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. The information you need to support you with an extenuating circumstances claim can be found below. These are referred to as extenuating circumstances. dissertations refer to the dissertation handbook for specific guidance). You can submit an Extenuating Circumstances claim to access mitigation such as an extension or deferring an assessment to a later date. Fill form: Try Risk Free Form Popularity ucl extenuating circumstances online form Get Form eSign Fax Email If you can imagine it, theres probably a society for it. In addition to these regulations, the Department of Geography specifies the following rules: The following will not be included in the word count: If you have any doubts about this, please check with the course convenor. The evidence must be amedical certificate or letter signed by a registered doctor verifyingtheillness. UCLs Grounds for ECs explain what will normally be considered. Cha c sn phm trong gi hng. Extenuating circumstances include death of a family member, injury/illness, military service, vocational units taken at another institution or other extenuating circumstance that can be documented. This must be specific, it cannot just say that you were ill, or that you told your doctor you hadbeenill. The formal procedures governing Extenuating Circumstances can be found in theManual of General Regulations Part 6. This obviously depends on the nature of your EC, but if you are unwell, you should provide a doctors note. This must be specific, it cannot just say that you were ill, or that you told your doctor you had beenill. Work will not be accepted by email. We should, in these circumstances, be able to get back to you within 10 days. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ The best way of ensuring that you do well in your assessments is to get into good working habits that mean you are able to meet the deadlines that we set. Not submit your assessment at the usual time, but have an opportunity . HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make your decision. You will also be notified of the outcome of your claim via Portico. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. On the application form you will be asked to state your deadline this should be the most recent deadline. , normally no more than one week after the first affected assessment. Raise an Extenuating Circumstances claim via the Student Enquiry Centre The IOE EC panel will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). After that, it is your work, and we normally see it only in our capacity as examiners. student has deadline of 14/5/23 for module X and 26/5/23 for module Y. A conventional EC will need to be considered by the Geography EC panel and this can take up to 10 days if we are receiving a very high volume of requests. Please refer to SHS Faculty for penalties for over-length work. You must proof-read and correct all errors. Make sure that the date you have requested is allowed under the claim type you are submitting. You can find information about the Extenuating Circumstances procedure in your student handbook. Please avoid sending photographs that you think illustrate your condition. You must provide astatement thatmust verify how you have been affected and what impact this has had upon your assessment, and the dates when these circumstances occurred andcontinuedto. You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. A comprehensive guide on submitting an EC claim can be found here: Guide to submitting your claim on Portico. Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. Extenuating Circumstances and Extensions In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. endstream endobj 438 0 obj <>/Subtype/Form/Type/XObject>>stream We are the representative body for University College London's (UCL) students, one of the most diverse student communities in the world. Only one side of the paper should be used; double or 1.5 times line spacing should be used; and the print size should not be smaller than that used for this document (12 point). See the assessment regulations. Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT Make sure you submit your application in plenty of time to reduce added stress. Where students can self-certify, mitigation is limitedto: If a student has ECs covering a period of up to 14 calendar days they can submit a self-certified claim to cover any assessments falling within that period. Original deadline is 1/5/23 and student has a SoRA extending this to 8/5/23. Anyway, it was due to extenuating circumstances and all of my choices were happy to consider my application fairly. After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application on Portico. EMC Self-certification cannot be used to defer an assessment which you have already taken, or to suspend late submission penalties. If youre struggling with situations beyond your control, extenuating circumstances could help. Then youll know where you are and how best to proceed with the assignments involved. Further information about the types of evidence which you might be able to use is available inSection 1.5: Providing Supporting Evidence. Q!GQe#8! In these circumstances you will need to provide a letter from a doctor or other registered medical professional stating the impact this event hadonyou. It would be a good idea to speak with Fabien, if you can, alongside submitting your EC claim so that he can advise you on how best to deal with what has come up. If your reason for considering extenuating circumstances is medical, youll need to provide medical proof of your condition. Step 3: submit your application. But you cannot self-certify once the exam has started; you must provide evidence. This step-by-step guide will clarify how to do that. Undergraduate Admissions Brown University, Statement of Nondiscrimination and Title IX Resources, Resumed Undergraduate Education Applicants, Open details for Extenuating Circumstances and Extensions. HA endstream endobj 433 0 obj <>/ProcSet[/PDF]>>>>stream Letter or certificate froma doctor or other registered medical professional external totheUniversity. You are expected to take proper precautions and make back-up copies of your work and allow enough time to produce your work. Conventional ECs: No more than 2 weeks before the deadline and normally no more than 5 working days after the deadline. It is important that you check your Departments guidance, as the rules and procedure for each Department may differ. All coursework, projects and dissertations must be submitted. endstream endobj 437 0 obj <>/Subtype/Form/Type/XObject>>stream For your application to be approved, youll need to provide evidence of your circumstances. You will need to provide the additional evidence within four weeks of being contacted. The evidence must have (if applicable toyoursituation): Illness of a dependent or relative: Medical certificate or doctors letter, as above. If you found that you could not make a deadline, you can also submit a claim, normally up to five working days after the deadline has passed. The Student Disability website has further information there. Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. This is synonymous with "mitigating," or "exceptional" circumstances. Deadlines for Geography modules are available from the Moodle pages for each module. Here are three students sharing their experiences of applying for financial support from us. Personal/emotional problems and trauma: This may include separation from spouse/partner, conflict with others, relationship breakdown with parentsorguardians.